Authorization Letter For PSA | Full Guide 

Written ByRamoncito Pascua Updated on

An authorization letter for PSA is a written document that allows someone to claim or process your civil registry documents from the PSA on your behalf. It is required when you cannot personally appear to request certificates like birth, marriage, or CENOMAR. To make it, you simply state your details, your representative’s name, the document needed, the purpose, and add your signature for approval. Click here to to get PSA online appointment for certificates.

Write Authorization Letter

Why PSA Authorization Letter Is Required?

A PSA authorization letter is needed when you allow someone to claim or process documents for you at the Philippine Statistics Authority on your behalf.

  • When the document owner is abroad and cannot personally claim the certificate
  • When the person is sick, hospitalized, or physically unable to visit a PSA office
  • When the owner is too busy or unavailable to process the request personally
  • When a parent or guardian is requesting documents for a minor child
  • When a spouse or close relative is authorized to claim certificates like birth, marriage, or CENOMAR
  • When someone needs a representative to handle urgent or legal document processing on their behalf
  • If no one is availabe to be authorized, you can cancel PSA appointment online.

How To Make an Authorization Letter For PSA?

An authorization letter can be written in either of the following ways when dealing with the Philippine Statistics Authority:

  1. Handwritten on paper: This is commonly accepted as long as it is clear, readable, and properly signed.
  2. Printed (typed) on A4 paper: This is preferred because it looks more professional and is easier to read.

In both cases, you must include your signature, and sometimes a photocopy of your valid ID is also required for verification.

To make an authorization letter for PSA, start by writing a clear statement that you are giving permission to someone to act on your behalf. Include your complete name, address, and the details of your valid ID. 

Next, write the full name of your authorized representative and clearly mention what document they are allowed to claim or process at the Philippine Statistics Authority, such as a birth certificate, marriage certificate, or CENOMAR. State the reason for authorization briefly, then add the date, your signature, and a photocopy of your ID to complete the letter.

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Authorization Letter Template

Here is the template of an authorization letter that you can follow to write an authorization letter for PSA. 
AUTHORIZATION LETTER
Date: ____________
To Whom It May Concern,

I, [Your Full Name], of legal age, residing at [Your Complete Address], hereby authorize [Full Name of Authorized Representative] to claim and process my [state document: Birth Certificate / Marriage Certificate / CENOMAR] on my behalf at the Philippine Statistics Authority.
I am unable to personally process this due to [state reason: work, illness, travel, etc.]. I trust my representative to complete this transaction for me.
Attached are copies of my valid ID and my representative’s valid ID for verification purposes.
Thank you for your assistance.

Sincerely,
[Your Full Name] Signature
Valid ID: ___________________
You can use any of the language forms, English and Tagalog.

PSA Authorization Letter Sample

Below is a sample authorization letter that you can use as a guide when preparing your own document for the Philippine Statistics Authority.

Note: PSA serbilis is the way to get online documents. Just pace your order and get certificates.

Important Things To Keep In Mind

Here are the most important points to keep in mind when writing a PSA authorization letter:

  • Make sure your full name, address, and ID details are correct and match your official documents
  • Clearly mention the full name of your authorized representative without spelling errors
  • State the exact document you are requesting (birth certificate, marriage certificate, CENOMAR, etc.)
  • Briefly explain the reason for authorization (e.g., work, illness, travel, or unavailability)
  • Always include your signature and date to make the letter valid
  • Attach valid ID photocopies of both you and your representative
  • Keep the letter clear, formal, and easy to read to avoid rejection

FAQs

To make an authorization letter for the Philippine Statistics Authority, start by writing a formal letter that clearly states your full name, address, and the complete name of the person you are authorizing. Mention the specific document you want them to process or claim, such as a birth certificate, marriage certificate, or CENOMAR. Include a short reason why you cannot appear personally, then close the letter with your signature, date, and attached valid ID for verification.

Yes, you can definitely authorize someone you trust to claim your PSA birth certificate from the Philippine Statistics Authority. This is commonly done when you are unavailable due to work, travel, illness, or distance. Just make sure to provide a properly signed authorization letter and valid IDs so your representative can smoothly process and receive the document on your behalf.

The authorization letter follows a simple but formal structure used by the Philippine Statistics Authority. It usually starts with the date and a greeting, followed by your personal details, the name of your authorized representative, and the purpose of authorization. Then you explain briefly why you cannot appear personally, and end the letter with a polite closing, your signature, and attached identification documents.

An authorization letter is required when you are unable to personally visit the Philippine Statistics Authority to process or claim your documents. This usually happens when you are abroad, sick, busy with urgent work, or living far from a PSA office. It is also needed when a family member or trusted person is acting on your behalf for official certificate requests.

Yes, attaching a valid ID is very important when submitting an authorization letter to the Philippine Statistics Authority. It helps verify your identity and ensures that the authorization is legitimate. Usually, both your ID and your representative’s ID are required to prevent fraud and make the release of documents smooth and secure.

Conclusion

An authorization letter for PSA is an essential document that allows a trusted representative to legally process or claim your civil registry records from the Philippine Statistics Authority when you are unable to appear in person. It ensures smooth handling of important certificates like birth, marriage, or CENOMAR while protecting your personal information.
By preparing a clear, properly formatted letter with correct details, valid IDs, and a genuine reason, you can avoid delays and make the process more efficient and secure.

Hi, I'm Ramoncito (Monching) Pascua, an Administrative Officer IV at the Philippine Statistics Authority (PSA) with more than 13 years of experience in government administration in the Philippines. I use my professional experience to share simple, practical information about PSA online appointments, civil registration, birth, marriage, and death certificates, CENOMAR, online orders, order tracking, authorization letters, and other PSA procedures. In my free time, I enjoy playing football and spending quality time with my family.
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